EXHIBITOR RESOURCES
EXHIBITION HOURS
Exhibitor Setup (subject to change)
Tuesday, April 8, 2025
Exhibitor Set-up | 12:00p.m. - 6:00p.m.
Wednesday, April 9, 2025
Exhibitor Set-up | 7:30a.m. - 10:00a.m.
Expo Hall Open | 10:00a.m. - 6:00p.m.
Dedicated Expo Hall Time | 12:45p.m. - 2:00p.m.
Thursday, April 10, 2025
Expo Hall Open | 10:00a.m. - 3:15p.m.
Dedicated Expo Hall Time | 12:00p.m. - 1:45p.m.
Raffle | 3:05p.m.
Exhibitor Breakdown | 3:15p.m. - 8:00p.m.
Early teardown is not permitted and will result in a $1,000 fine to any company who disregards the posted teardown time.
EXHIBITOR TRAVEL
See the Travel page for complete instructions for making hotel reservations and travel plans.
EXHIBITOR KIT AND SHIPPING
Official Decorator: Heritage Exposition Services
Exhibitor Kit coming soon.
Once you are contracted to participate in the 2024 Southeast Cybersecurity Summit you will be provided a link to your company portal. In your company portal you will be able to update your company overview that will be included in the printed program guide, register your staff and update other relevant information.
Questions Concerning Exhibitor Kit and Booth Orders: Contact Heritage Exposition Services at (800) 360-4323 or exhibitorservices@heritageexpo.com.
Shipping: Do not ship directly to the convention center or hotel. Please use the shipping forms that Heritage supplies in the Exhibitor Kit.
REQUIRED EXHIBITOR INFORMATION DEADLINE
Deadline: February 10, 2025
Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined). The logo will be used in the conference program guide and event promotions (when possible). We will also accept .tiff files (300 dpi or higher) if an .eps is not available.
Company Description: A brief description of your company at 60 words or less and web address.
Contact Information: Name, phone, and email address.
SPONSORSHIP AND ADVERTISING
Sponsorships: Complete sponsorship descriptions and pricing are listed on the Exhibitor Prospectus.
Advertising: Increase your company's exposure by placing a banner ad in the event mobile app that is used by all attendees as the main resource center. Please Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.
Ad Art Deadline: February 10, 2025
LEAD RETRIEVAL SERVICES
Lead Retrievals are available for rent. Scanned data will include all contact information the attendee provides during registration inclusive of email addresses (when provided).
Cost to Rent:
- First App Download: $295
- Each Additional App Download: $30
- Rent Device from eventPower:: $395
Reservations can be made through your company portal.
For questions regarding LRUs, please contact Katie VanTasel at kvantasel@eventpower.com.
RAFFLE DRAWING
Don't miss out on this great way to interact with attendees. Donate one or more raffle prizes to receive recognition at the Summit and during the raffle drawing. Companies may donate training courses, software, electronic devices, shirts, and other promotional items.
Contact Katie VanTasel at kvantasel@eventpower.com if you are donating an item or items so we can promote your company name/logo in the event mobile app as a raffle sponsor.
EXHIBITOR BADGE REGISTRATION
Everyone must register to receive the appropriate Summit badge.
Complimentary Exhibitor Badge Pre-Registration Deadline: Tuesday, April 8, 2025
Complimentary Exhibitor Badges: Contracted companies may receive complimentary Summit personnel/staff badges depending on the sponsorship package purchased. The Full Summit Exhibitor badge covers food/beverages served at the Summit. Food/beverage quantities are limited based on the number of attendees/exhibitors and once consumed are not re-ordered until the next scheduled event. Closer to the Summit you will receive a link to register your exhibitor personnel.
Complimentary Exhibitor Badges must pre-register online.
Additional Exhibitor Exhibit Hall Only:
- Advanced: $85
- Onsite: $145
Additional exhibitors wishing to attend full summit have the option to register as an Full Conference Exhibitor:
- Advanced: $280
- Onsite: $420
How to Register as an Exhibitor: Booth personnel registration is not available on the Summit website. eventPower must receive an exhibit space contract from a company before exhibit booth personnel can register. After receiving an exhibit space contract, eventPower will send the point of contact who signed the contract an email that contains a booth personnel registration link. Please contact the person in your company who signed the exhibit space contract for the link.
Booth Staff Registration Payment: Credit card payments may be made through the registration link that will be emailed to you. Registration fees not collected through the website may be paid by either cash or credit card when the exhibitor picks up his/her badge.
SALES TEAM
Diane Dodson, Account Manager, ddodson@eventpower.com
Erin Ong, Account Manager, eong@eventpower.com
Jessica Murray, Account Manager, jmurray@eventpower.com
FULFILLMENT TEAM
Katie VanTasel, Exhibit Hall Manager, kvantasel@eventpower.com